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4 Reasons to Hire an Event Planner Today

By Spot On! | Filed Under: Blog, Corporate Events, Weddings | July 12, 2019

Planning a Corporate Event? Recently Engaged? Here are 4 reasons to hire an Event Planner today!

Whether it’s a Corporate Event or your best friend’s wedding, hiring an Event planner will not only save you time, but save you money. For a quick review, you can check out our YouTube video here.

4 Reasons to Hire an Event Planner

1. Budget Management.

Your Wedding Planner will create your event budget with you. They have the experience and expertise to know what percentage of your budget you need to allocate towards catering, decor, rentals and more. They will also know if there is any area that you can cut corners in without sacrificing the integrity of your event.

2. Contracts & Negotiations.

Your Event Planner will have contacts and relationships in the community. They should be able to negotiate the best prices for services, helping your bottom line.

3. Relieves Stress.

Whether it’s Dallas, Fort Worth, or beyond, hiring an event planner will relieve stress. This will allow you to enjoy the process not only leading up to the event, but to enjoy yourself the day without having to worry about vendors, set up, and day of coordination.

4. Excellent Event Support.

You can count on your planner to have the expertise to know which vendors and venues are reliable and trustworthy, and which wedding venues to steer clear from.

Hiring a Wedding Planner or an Event Planner is a big Investment.

It’s not one to be taken lightly. Consider the reward you’ll have, knowing your Event Planner has everything under control, has your best interests at heart, is looking out for you to make sure your event is over the top.

If you have any questions regarding your event or wedding planning, we’d love to chat or grab a cup of coffee! We offer several different Event Planning packages- whether it’s consultation only all the way through Full Service planning & Event Management.


Spot On! E.T.C. creates unforgettable experiences

for you and your guests. 

Serving Dallas, Fort Worth, and beyond!

Corporate Meetings & Events, Charity Events, Weddings and more!


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Filed Under: Blog, Corporate Events, Weddings Tagged With: corporate event planner, corporate event planner dallas, corporate event planner fort worth, dallas event planner, dallas wedding planner, fort worth event planner, fort worth wedding planners

Company Holiday Party Planning

By Spot On! | Filed Under: Blog, Corporate Events, Holidays, How To | July 1, 2019

Company Holiday Party Planning!

Follow these steps and to ensure your Company Holiday Party is easy and a success!

 

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So, you’ve been tasked with planning your Company’s Holiday party.  Maybe you’ve been putting it off?  Or, you’re just not sure where to begin?  Don’t worry, we’re here to help!  Follow along with our Company Holiday Party Planning Checklist to make sure you’ve covered everything. Not only will your associates have a fun and meaningful experience, but you’ll look like a super star for planning an awesome event!

Company Holiday Party Planning- Let’s Get Started!

  1. Decide on your Holiday Party Style! Questions to ask yourself:
  • Who is invited? Just the staff or spouses & family too? Will you be inviting any clients to the Holiday Party?
  • Is this an extravagant affair, or would something more laid back and relaxed suit your company better?
  • What’s your decor style? Will you pick a holiday party theme, such as Winter  Wonderland or A Christmas Story?
  • When is the best time to have this party? Is it a luncheon in the middle of the week, or is a Saturday night better suited for your vision?  When taking Date & Time into account, make sure you consider this: Luncheons are great ways to ensure that staff will attend the party and they usually tend to be more budget friendly.  Cocktail Receptions or Weekend Evening parties are a great way to get staff to unwind, however, they usually come with a heftier price tag.  Speaking of price tag….
  • What is your budget? Knowing how much you have to spend is crucial to nail down before getting started.  Know what your limit is so that you can plan accordingly.  Don’t forget to consider that some items may come with Taxes, Services Charges, or Gratuities!
  1. Let’s talk about The Venue!
  • Your budget will go a long way in determining what kind of venue you can afford. Keep in mind, if you are late to get started planning, several venues may already be booked- especially for Friday & Saturday nights.  If you run into trouble, consider hosting your party on a Thursday night as an alternative.
  • Will it be at the Office? Your boss’ house? A restaurant?  Hotel?  Loft?  Consider the Vibe you want the party to have- your venue may go a long way in creating that feeling.
  • Make sure your venue can accommodate the number of guests you are inviting, as well as the space you may need for entertainment, catering, bar services, and/or staff.
  1. Food & Beverage:
  • What’s your food service style? This should be reflective of the general theme and feeling of your party.  If it’s a more formal affair, look towards full service catering with a sit down dinner.  If this is a more casual & relaxed holiday party, lean towards food stations.  Take your budget, venue, and number of guests into consideration here, as all of these factors have an effect on the type of catering services you provide.
  • Pick your menu! Keep it fun, keep it simple!  Remember, not everyone will extravagant tastes- while you may love the idea of a Raw Bar- your budget and Guest list may not allow for this.  Select items that the majority of your guests will enjoy.  If you need help, ask you caterer for suggestions!  Sometimes catering companies will have already come up with a select few holiday menus- these can be the perfect solution for coming in on budget while ensuring the food pairs well with each other.
  • Beverage Service: Here’s another area that can prove to be costly for any event.  Decide ahead of time if you will have a Premium or Top-Shelf Bar Service, or if you will limit it to a few selections (like Whiskey, Vodka, and Tequila) along with Beer & Wine.  Another option is to serve Beer & Wine only, while offering 1 or 2 Signature Cocktails.  You can really jazz these up with fun garnishes and give them a catchy holiday name, such as “The Clark Griswold” or “Mistletoe Madness”.  Again, refer to your budget and the number of guests attending!  If you are hosting your Holiday Party at a venue where you are able to Bring Your Own Booze, refer to our article Beverage Cheat Sheet here for tips on quantities and service.  And, don’t forget to offer Sodas, Waters, and Coffee for those guests who will not be participating in the adult beverages.
  1. Holiday Entertainment:
  • What kind of entertainment will be provided? Consider your Holiday Party Style and/or theme- what will keep things festive and fun?  If it’s an evening party, will you need to hire a DJ or Band?  What other activities might you want to offer your guests?  Get creative!  You could have different stations and offer items such as Wine Tasting or Cigar Rolling.  Maybe you’d like to have a Selfie Photo Station or photo booth?  Or, consider hiring a professional photographer for the evening.
  • Awards & Recognition’s: determine ahead of time if anyone will be honored at the holiday party. Consider who will be speaking and how long they will need the spotlight for.  It is a great opportunity to highlight key players or teams for a job well done, as well as to recap the year and your company’s achievements.
  1. Will you need to include any Rentals for holiday party?
  • Consider if you need to rent any tables, linens, or chairs. Depending on your selected venue, they may already be included.
  • If you have the room available, consider adding a few Lounge Areas. You can rent sofas, chairs, coffee tables and more too create seating pockets around the venue.  These create special areas for your guests to sit and add a fun element to the decor and vibe of your holiday party.
  • What do you need for entertainment? A stage?  Dance floor? Speakers or audio system?  If hiring a DJ, make sure you confirm what they will be providing and bringing with them for your event.  In some cases, they may expect you to provide them with tables, chairs, or a sound system.
  • Décor items: will you be renting these from a shop or purchasing items for the event?
  • Catering items: make sure you check with your venue or caterer to confirm what items they are providing. Does this include plate ware, flatware, glassware?  Does it include place settings or centerpieces & décor for your tables?  If they are not providing these you can rent them from a local shop.
  • A/V & Lighting- will you be playing a slideshow? Video?  Consider if you need a screen, TV monitor, etc.  Perhaps you’d like to add some special lighting around the room for an added effect?
  1. The Details!
  • Design your Venue Layout! We cannot stress how important this is!  Work with your event planner to determine the exact room layout.  You need to determine ahead of time where guests are going to sit, where the bar(s) will be, the entertainment, and more.  Your Event Planner will have the tools available to design the perfect room and give you printed copies for you and the other vendors.  There are so many factors to consider here- number of guests, size of room, and more- don’t leave this to chance, there’s nothing worse than having a cramped room or having to move the bar to the hallway because you didn’t plan your room design prior to the big day.
  • Invitations: How will you promote your holiday party? And more importantly, how will you make sure it’s well attended?  Whether it’s a small or large office party, it is imperative to get the word out!  Consider an online service such as Evite.  This is a perfect avenue to use to invite guests and it’s easy to use.  Simply select your invitation, add the details, upload your guest list and Send!  Your invitees will have a fun holiday invitation sent right to their inbox, and the best part?  They can RSVP online, keeping it easy for you to see who is attending and whose not.  For added measure, consider creating a holiday poster or flyer and hanging it in the break rooms.
  • Gifts: it is that time of year again!  Will your company be giving a little something to the staff at the party?  Employees love to feel appreciated, especially during the holidays.  Consider a little something they can take home.  Or, instead of a gift, perhaps a charitable contribution on the companies behalf?
  • Create a Timeline! You need to plan ahead of time so that your event runs smoothly.  Lay out arrival and set up times.  Make sure you include all Vendors, Guest arrival times, and tear down & clean up time after the event.  Other items to include in your timeline is when the bar opens/closes, food service times, and any entertainment and/or speakers that will be on site during your holiday party.
  • Contact Sheet: Include a Vendor Contact sheet and have multiple copies printed out with you. You never know who you are going to need to reach at a moment’s notice and the last thing you want to be doing is digging through your bag or lap top file to try to find someone’s name & phone number.  Also, make sure you have an alternative contact & phone number for each of your vendors.  For example, if your Florist is running late and not answering her cell phone, make sure you are able to get ahold of someone else at the shop to ensure that your items are being delivered and handled according to the level of service you agreed upon.
  1. The Week of:
  • Review Vendor Contracts
  • Confirm services, arrival times, services to be rendered, and clean up/tear down schedule
  • Confirm who your Point of Contact is on the day of your Holiday Party.
  • Review your Venue Layout, Timeline, and checklist
  • Lastly, Get ready to enjoy! By this time, you’ve put a lot of thought, time, and energy into planning the perfect Holiday Party for your company.  Take a moment, relax, do something to treat yourself- you’ve earned it!

 

Follow these guidelines and your Company Holiday Party is sure to be a success. 

Make sure you download our  Company Holiday Party Planning Checklist!

Enjoy and Happy Holidays!


Spot On! E.T.C. creates unforgettable experiences for you and your guests. 

Serving Dallas, Fort Worth, and beyond!

Corporate Meetings & Events, Charity Events, Weddings and more!


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Corporate Picnic

By Spot On! | Filed Under: Z Upcoming Events | June 22, 2018

We’re breaking out all things tropical for this fun Corporate picnic! With a Tahiti theme, it’s sure to be a fun filled night with dancers, special grill pits, and fun coconut drinks!

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Cucumber Moscow Mule- perfect summer drink!

By Spot On! | Filed Under: Blog, Food & Bev | June 30, 2017

Cucumber Moscow Mule

This twist on the original Moscow Mule makes for a perfect Party Drink or Signature Drink at your next event!

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Cheers Y’all!  It’s Friday, and we are ready to get this weekend started!  We love our traditional Moscow Mule, but to shake things up a bit, we’ve decided to jazz it up with some cucumber.  The results?  Delicious!

I know it seems like we’ve been on a cucumber kick lately, considering the last cocktail we shared with you was our Cucumber Margarita (recipe here), but now that summer is here, you really can’t go wrong with a cocktail that is so light & refreshing!

 

Cucumber Moscow Mule  (recipe courtesy of Moscow Copper)

Yields: 1 drink, Total Time: 10 minutes

Ingredients:

2 oz. Vodka

4 oz. Ginger Beer

2-3 slices of fresh cucumbers

1 Lime

Mint Leaves

Ice

Directions:

To begin, muddle the slices of cucumber (we did ours in the bottom of a shaker).  Next, add in the juice from your lime and shake.  In your glass, add Ice.  Pour in the Vodka.  Add a few mint leaves (we added 3, but add more or less depending on your taste preference).  Pour in your cucumbers and lime juice from your shaker.  Next, pour your ginger beer on top.  Garnish with a slice of cumber and lime wedge- for some added flair, drop a mint leaf on top!

We hope you enjoy this Cucumber Moscow Mule as much as we do, Cheers!

Jaimie Van Tassel


Spot On! E.T.C. creates unforgettable experiences for you and your guests. 

Serving Fort Worth, Denton, Dallas and beyond, we are here to take care of your event needs. 

Social Events, Charity Events, Corporate Events, Weddings and more!


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Cucumber Margarita for Cinco de Mayo!

By Spot On! | Filed Under: Blog, Food & Bev | May 4, 2017

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Salud!  In preparation of tomorrow’s celebration for Cinco de Mayo, we just had to share this Cucumber Margarita with you!  For a recent cocktail party we planned, the hostess requested the signature drink be a Cucumber Margarita.  Say what?  Yes, that was my reaction- complete skepticism.  And then I tried one- and wow, was it delicious!

Fresh.   Crisp.   Super Refreshing.

Cucumber Margarita- can you say:  Yuuuummmmm!!!!   So, in order to bring you one superb recipe for you to duplicate at your own fiesta, it was only natural that we create and test different recipes.  (Yes, that was a fun afternoon!)  So far, our favorite recipe to date is from Guy Fieri.

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Cucumber Margarita

Yields: 1 drink, Total Time: 10 minutes

Ingredients:

1/4 cucumber, peeled, sliced, seeded, and diced

1 lime, juiced, plus a wedge or slice, for garnish

2 ounces tequila reposado (we love Camarena Reposado– As Reposado means ‘To Rest’, their 100% Blue Agave Reposado Tequila rests in American oak barrels for 60 days before bottling.)

1-ounce simple syrup or agave nectar

1-ounce sweet and sour mix

Pinch cayenne pepper

Directions:

In a cocktail shaker muddle cucumber, add ice, lime juice, tequila, simple syrup, sweet and sour mix and pepper powder. Shake and serve in a rocks glass with salted rim.

Garnish with a wedge or slice of lime and slice of cucumber.  For extra effect,  sprinkle cilantro on top.

 

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We hope you enjoy this fun, festive cocktail at your Cinco de Mayo celebrations! Cheers! Salud!


Spot On! E.T.C. creates unforgettable experiences for you and your guests. 

Serving Fort Worth, Denton, Frisco, Dallas and beyond, let us take care of your event needs. 

Social Events, Corporate Retreats, Weddings and more!


 

Filed Under: Blog, Food & Bev Tagged With: charity event planning dallas, charity event planning fort worth, corporate event planner, corporate event planner dallas, corporate event planner fort worth, corporate event planning dallas, corporate event planning fort worth, corporate events dallas, corporate events fort worth, corporate retreat dallas, corporate retreat fort worth, dallas event management, dallas event planner, dallas meeting planner, dallas meeting planners, dfw wedding planners, event coordination dallas, event coordination fort worth, event coordinator dallas, event management dallas, event management fort worth, event planner, event planner dallas, event planner dallas tx, event planner fort worth, event planners dallas, event planners dfw, event planners fort worth, event planning dallas, event planning fort worth, fort worth event management, fort worth event planner, fort worth meeting planner, fort worth wedding planners, texas event management, texas meeting planner, wedding planner dallas tx, wedding planners dallas, wedding planners fort worth, wedding planning dallas, wedding planning fort worth

DIY Cinco de Mayo Party Décor

By Spot On! | Filed Under: Blog, Holidays, Home Party Ideas, Themes | May 2, 2017

DIY Cinco de Mayo Party Décor

It’s almost time for Cinco de Mayo!  Here are few easy DIY décor items you can create last minute.  Throw these together and you are sure to create Fun, Festive décor elements for your Cinco de Mayo Fiesta.

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Greet your guests with a Festive Chalkboard Sign as seen on Pretty My Party.  Make your own or head over to Gavin and Co. for the printable.

 

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Fringe Table Runner–  Give an unexpected Wow factor to your guests with this vibrant and colorful Fringe Table Runner via Hark & Hunt.  The different layers of cut tissue will create texture to your tablescape.  With no end to the variety of colors of tissue you can find at your local craft or party store, the possibilities are endless!  Don’t have time to sew the runner together?  Perhaps try a staple gun, or, just layer it on your table and place  pieces (like our Fiesta Cactus Cans) down the center of it to keep it in place.

 

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Fiesta Cactus Cans- Love this idea from Inspired By This! -Upcycle cans!  Surely you will have some lying around from dips, enchiladas… or whatever else you may be preparing for your Cinco de Mayo fiesta.  Place potted cactus in them, succulents, or florals.  Set them down along your table or mix them into your buffet for an extra pop of color.   As an added bonus, you can send them home with your guests at the end of the evening.

 

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Sombrero Décor– For an additional décor element, add one of these sombreros with a potted plant next to your bar or on an end table, as featured on Oh My! Creative

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As for what to do as the backdrop to your tablescape, may we suggest these DIY  Papel Picado Banners from Frog Prince Paperie.  All you need are scissors, tissue paper, yarn, and glue.

 

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Don’t forget your Fiesta Food Signs!  Happy Thought has a great printable.  For only $5, you will receive 99 designs– surely to be enough to cover the fun food options you’ll be serving your guests.  Check it out here.

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And last, but not least, give your margaritas some extra flare with these Mini Tissue Flowers!  Head on over to Tikkido for the DIY Tutorial.

 

These fun, easy Cinco de Mayo decorations are just what you need to give your Fiesta a little flare.

Enjoy your fiesta!


Spot On! E.T.C. creates unforgettable experiences for you and your guests.

Whether it be a Social Event, Corporate Retreat, Wedding or more, let us take care of the details so you can relax and enjoy your day.


Title photo courtesy of: Christo Anestev

Title photo Graphic Art, edited by Spot On! E.T.C.

Filed Under: Blog, Holidays, Home Party Ideas, Themes Tagged With: charity event planning dallas, charity event planning fort worth, corporate event planner, corporate event planner dallas, corporate event planner fort worth, corporate event planning dallas, corporate event planning fort worth, corporate events dallas, corporate events fort worth, corporate retreat dallas, corporate retreat fort worth, dallas event management, dallas event planner, dallas meeting planner, dallas meeting planners, dfw wedding planners, event coordination dallas, event coordination fort worth, event coordinator dallas, event management dallas, event management fort worth, event planner, event planner dallas, event planner dallas tx, event planner fort worth, event planners dallas, event planners dfw, event planners fort worth, event planning dallas, event planning fort worth, fort worth event management, fort worth event planner, fort worth meeting planner, fort worth wedding planners, texas event management, texas meeting planner, wedding planner dallas tx, wedding planners dallas, wedding planners fort worth, wedding planning dallas, wedding planning fort worth

Upcoming Events

By Spot On! | Filed Under: Z Services Section | January 3, 2016

Are you looking for an event in your area to check out? You’re in the right place! With everything from professional training sessions to fun community events, Spot On! E.T.C. has something for you!

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Plan Your Own Event!

By Spot On! | Filed Under: Z Services Section | January 3, 2016

Are you ready to get started planning your own event? We can’t wait to help you get started! Give us a call or fill out our contact from, and someone will be in touch with you shortly.


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*For more inspiration, check out our blog!*

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Community & Social Events

By Spot On! | Filed Under: Z Services Section | January 3, 2016

We’re passionate about building community through fun and diverse social events! Whether you’re looking to plan an extravagant fundraiser dinner or a simple community picnic, we’d love to get involved.

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Training & Seminars

By Spot On! | Filed Under: Z Services Section | January 3, 2016

Training seminars – everyone needs them at some point during their careers, and they are vital to the success and growth of any company in any industry. We love working with clients to plan the perfect training seminars!

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